Job Reassignment Letter
Job Reassignment Letter
A job reassignment letter is a formal document that informs an employee about a change in their job location, department, or supervisor. A job reassignment letter may be issued by an employer for various reasons, such as:
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Business needs or organizational restructuring
Employee performance or development
Employee request or preference
Personal or family circumstances
A job reassignment letter should clearly state the reason for the reassignment, the effective date, the new job details, and any other relevant information. A job reassignment letter should also express appreciation for the employee's contributions and support for their transition.
How to write a job reassignment letter
Here are some steps to follow when writing a job reassignment letter:
Use a professional and courteous tone.
Address the letter to the employee by name and title.
State the purpose of the letter and the reason for the reassignment.
Provide the details of the new job, such as location, department, supervisor, salary, and benefits.
Mention the effective date and any transitional arrangements.
Thank the employee for their work and express confidence in their future success.
Invite the employee to contact you or their new supervisor for any questions or concerns.
Close the letter with a formal salutation and your name and signature.
Job reassignment letter examples
Here are some examples of job reassignment letters based on different scenarios:
Example 1: Reassignment due to business needs
<p>Dear John Smith,</p> <p>We are writing to inform you that your position as a Sales Manager in the New York office has been reassigned effective October 1, 2023. Your new position will be as a Sales Manager in the Los Angeles office.</p> <p>This reassignment is due to the business needs of our company. We are expanding our operations in the West Coast market and we need your expertise and leadership to help us grow our sales there. We believe that you have the skills and experience to succeed in this new role and contribute to our company's goals.</p> <p>Your new position will have the same salary and benefits as your current position. You will report to Jane Doe, the Regional Sales Director for the West Coast. We will provide you with relocation assistance and cover your travel expenses for your move. We will also arrange a meeting with Jane Doe and your new team members as soon as possible to help you settle in your new role.</p> <p>We appreciate your hard work and dedication to our company. You have been a valuable asset to our sales team and we are confident that you will continue to excel in your new position. We hope that you will accept this reassignment as an opportunity for professional growth and development.</p> <p>If you have any questions or concerns about this reassignment, please do not hesitate to contact us. We look forward to working with you in your new role.</p> <p>Sincerely,</p> <p>Mary Jones<br> Vice President of Sales</p>
Example 2: Reassignment due to employee request
<p>Dear Lisa Lee,</p> <p>We are pleased to inform you that your request for a job reassignment has been approved. Effective November 15, 2023, you will be reassigned from your current position as a Marketing Specialist in the Boston office to a Marketing Specialist in the Chicago office.</p> <p>We understand that you have requested this reassignment for personal reasons, as you wish to be closer to your family. We respect your decision and we are happy to accommodate your request. We value your contributions to our marketing team and we are glad that you will remain with our company.</p> <p>Your new position will have the same salary and benefits as your current position. You will report to Mark Brown, the Marketing Manager for the Midwest region. He will contact you soon to welcome you and introduce you to your new team members. We will also provide you with relocation assistance and cover your travel expenses for your move.</p> <p>Thank you for your commitment and professionalism. You have been a great asset to our marketing team and we are confident that you will continue to perform well in your new role. We hope that you will enjoy your new location and find it rewarding.</p> <p>If you have any questions or concerns about this reassignment, please feel free to contact us. We wish you all the best in your new role.</p> <p>Sincerely,</p> <p>Anna Green<br> Director of Marketing</p>